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Graphical interface
make it easy to view availability
of resources at a glance. |
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Graphical panels
allow the Administrator to quickly
configure general
scheduling preferences:
- specify 15-min, 30-min, 1 hour or
90 min. time slots
- specify daily End and Start Times
- specify view after login,
Day View, Week View, Month view or
let your members choose.
- specify schedule view page or
scheduler home page after login
- specify member reserved time slot color
- specify Maintenance reserved time
slot color
- specify Instructor time off
time slot color
- specify stage check reserved time
slot color
- specify check ride reserved time
slot color
- specify reservations made by Admins,
assistance admins and super instructors
display color
- display username, first name, last name
or "none" (just the letter "R") in
schedule view
- display Instructor user name, first name,
first name with first initial of last name,
or first name
- and last name in schedule view
page
- view reservation information with
mouse click or mouse over
- oTIS (online Terminal Information
Service) Enter 4 letter airport
identifier for weather
- specify user permission levels,
Student/Pilot, Instructor, Assistant
Admin and Administrator
- option to require a user to add
a flight route to make a reservation
- option to require a user to add a
reason for cancelling a reservation
- option to set "User can't delete/edit
reservation within 24 hours"
- option to set "User can't cancel reservation"
- option to "Disable private messages"
- option for notification email when
a reservation has been made
- option for notification email when
a reservation has been canceled
- option to use the flight completed
option and enter tach times.
- option to enter hobbs time after
flight.
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Customize
your scheduler by uploading your
logo |
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Enter
a logout location where users are
redirected after they logout of
the scheduler. |
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Use
Guest auto login on logout. |
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Enter
GMT time zone. |
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Custom
link is profided for your website
so users can login from your website. |
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Administrators
can add users from control panel. |
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Administrators
can use the "Send Invitation" box
to send invitation to register emails. |
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Edit resource reservations. |
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Scheduling |
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Scheduling
Functions |
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Various schedule
functions can be performed by the
Administrator. The following table
describes the various options under
the "Scheduling" heading.
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Heading
Title |
Description
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| 1 |
View
Schedules |
This
option takes you to
"Schedule View". From
this page you can see
all available time slots
and all reserved time slots.
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| 2 |
Search
Reservations |
This
option allows you to
search reservations for
Aircraft, Instructors or
a particular user. You
can search a specific day
or a multiple number of
days. |
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Search
Cancelled Reservations |
With
the "Search Cancelled Reservations" option
you can do a search on all
cancelled reservations made
by a User or a Instructor.
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Search
Open Times |
Use
this function to search
for all available open
time slots for any
particular resource. |
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Table
1 : Scheduling Settings |
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Communications |
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Communication
Functions |
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Use the communications
functions to inform users/members of
upcoming events or important updates
to your facility.
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Heading
Title |
Description
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| 1 |
Send
Private Messages |
Send
a private message to any
particular User or Instructor. |
| 2 |
Send
Email |
Send
Email to All or to a
select few. Choose All
Intructors, Student/Pilots,
Assistant Administrators or
select from a list. |
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Bulletin
Board |
A
built in Bulletin Board
for users to communicate
with each other.
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My
Post |
View
all of your own posts
to the bulletin board. |
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Weather
Information |
A
page with many weather
information links. |
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Table
2 : Communication Settings |
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User Settings |
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User
Functions |
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Use the "Users" functions to
set user level, search by first name, last
name, user name or level.
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Heading
Title |
Description
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| 1 |
User
Profile
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This
setting allows you to
view all user details.
Search members by, first name,
last name, user name or user
level. This is where you go
to edit a user, send emails,
private messages or to allow
the user to make reservations. |
| 2 |
User
Level Setting |
This
setting allows you
to specify user search
options, communication
options, management options,
maintenance options, resource
and system options for all users
and Instructors. |
| 3 |
Phone
Book |
This
setting allows the
Administrator to see
all members phone and email
information in a easy to
read list. |
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Table
3 : User Settings
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Maintenance |
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Maintenace
Settings |
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The admin can Down
Aircraft and manage squawks
through the admin control panel.
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Title
Heading |
Description
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| 1 |
Down
Aircraft |
This
setting will allow
the administrator to
down aircraft for a
selected date range.
Entering a reason for
maintenance and the
ability to edit this
information.
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| 2 |
Squawks
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This
setting will allow
the administrator
the ability to view
and manage any "Squawks"
that have been reported
through the system. |
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Table
4 : Maintenance Settings
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Resources |
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Resources
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Under the "Resources"
heading, the admin can configure
Aircraft, Instructors and Other Resources. |
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Heading
Title |
Description
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| 1 |
Aircraft
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This setting allows
you to add aircraft to
your fleet. Add categories,
choose to use the
Maintenance Details
for a aicraft or not.
You can put your aircraft
and categories in a
specified sequence.
You can also edit
the information for
your aircraft from
this page.
NOTE: Not all special
characters may be
used in resource names.
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Instructors
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This setting allows
you to Add Instructors,
edit Instructors Details,
view Instructor Off times,
specify order of Instructors,
delete an Instructor and
view Instructors Username,
Phone Number and Email address |
| 4 |
Other
Resources |
This setting allows
you to add "Other Resources",
such as headsets or cushions.
Make these resources active
and specify order of
these resources.
You can also edit the
resources from this page. |
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Table
5 : Resource Settings
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Settings |
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System
Settings |
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The administrator
can configure Schedule View options,
User Level Settings, Restriction
Settings, Communication Settings,
Custom Integration Settings and
add users.
The following table describes
the configurable resource fields
settings:
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Heading
Title |
Description
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| 1 |
Schedule
View |
This setting allows
you specify the default
reservation time slot
duration, display time,
default view eg. Day, Week
Month or let the user
choose. The default
reservation color,
maintenance, company time off
and Instructor time off
colors. You can enter
a 4 letter airport
identifier for the
oTIS function.
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User
Level |
This setting allows
you to set user level
default settings. |
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Restrictions
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This setting allows
you to Require users
to enter a Flight Route
in order to make a reservation.
Require user to enter a Reason
for Cancellation. Option so user
can't delete or edit within 24 hours
of the reservation without contacting
the front office. |
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Communication
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This setting allows
you to have a Notification
E-Mail sent when a reservation
is added. Plus Notification E-Mail
when a reservation is canceled.
You can also set the option
for users to see all other
users contact information. Option
for European or American date format.
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Custom
Integration |
Customize the look of
the scheduler to match
your company logo or web site.
You can upload your logo
to show in the top left
corner and weblogin screen. If your logo
does not fit the required
parameters you can send
us your logo and we
will do our best to make
it work. You can set a
specific url to have users
go to after they log out
of the scheduler. You
can also set your Time Zone. |
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Add
Users |
This setting allows
you to add users by
filling in a form for
them or to send them
a invitation through
the Invitation box.
You can send multiple
invitation by adding
more than one email
address. You can also
add a link to your
website for users to
register. |
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Table
6 : System Setting
Fields |
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Organization Profile |
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Organization
Profile Settings |
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The administrator
can set the Organization contact
informaion at this page.
The following table describes
the configurable resource parameters:
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Heading
Title |
Description
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| 1
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Organization
Contact information
is entered here. |
Very self explanitory.
Enter your company information
on this form. |
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Table
7 : Organization Profile
Fields |
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Flash Tutorials |
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Schedule
Display Preferences |
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Watch Flash turorials
on setting up the scheduler
preferences.
The following table has links
to watch Flash tutorials.
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Table
8 : Flash Tutorials
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System Guide